Trust

Plain answers while InkTick is pre-launch. Formal terms and a formal privacy policy will be published before public signup opens — what follows is how the product actually behaves today.

Security

Passwords are stored as bcrypt hashes, never in clear text.
Every receipt original is stored with a SHA-256 hash, so a changed file no longer matches its record.
Approval links are single-use, expire after fourteen days, and the ledger connection uses signed state so a callback cannot be forged.
Access is role-based: staff see their own claims, owners and bookkeepers see the file.

Terms, in short

InkTick captures receipts, records a human approval, and publishes drafts to your ledger.
InkTick does not issue cards, hold funds, or move money. Payment files are downloads you take to your own bank and authorise there.
Nothing publishes without a person ticking it first. That is the product.
Your data is yours: export is a download away, and leaving takes your originals with you.

Privacy, in short

We store what the product needs: your account details, your company file, and the receipts you put in it. Originals are kept ten years because tax offices ask for that.
We do not sell receipt data, and we do not use your documents to advertise to you.
Receipt images are read by an AI model to fill in fields; a person always confirms the result before it counts.
The launch list stores an email address and nothing else, and every address is deletable on request.
Four cookies, all of them needed to sign you in and keep you signed in. No analytics, no advertising, no tracking — which is why nothing pops up asking your permission. Every one of them, named.

Per market

Originals are kept ten years on every file, which meets or exceeds the record-keeping period in each launch market. The tax pack is set per file, not per brand.

Market	Tax	Business number	Registry check	Payment file
Australia	GST	ABN	Australian Business Register	ABA
New Zealand	GST	NZBN	New Zealand Business Number register	NZ bank CSV
United Kingdom	VAT	VAT number	HMRC VAT checker	BACS
Canada	GST/HST	Business Number	CRA business registry	EFT (CPA 005)
United States	Sales tax	EIN	format only	NACHA
Brazil	Impostos	CNPJ	Receita Federal	CNAB 240
Spain	IVA	NIF/CIF	VIES (EU VAT)	SEPA (ISO 20022)
Italy	IVA	Partita IVA	VIES (EU VAT)	SEPA (ISO 20022)
France	TVA	SIRET / TVA	VIES (EU VAT)	SEPA (ISO 20022)
Germany	USt.	USt-IdNr.	VIES (EU VAT)	SEPA (ISO 20022)

What each tax office asks

The record-keeping rules InkTick is built around. Originals are kept ten years on every file — longer than any of these.

Market	Keep records	Filing	Receipt rule	Mileage
AU · ATO	5 years	BAS quarterly (monthly over $20m turnover)	A tax invoice is required to claim GST credits on purchases over $82.50 inc GST.	Cents-per-kilometre method, capped at 5,000 km a year.
NZ · Inland Revenue	7 years	GST returns monthly, two-monthly or six-monthly	Taxable supply information is required for GST claims over $200.	Kilometre rates set yearly by Inland Revenue; logbook for business use.
GB · HMRC	6 years	VAT returns quarterly under Making Tax Digital	A VAT invoice is needed to reclaim input VAT; simplified invoices under £250.	Approved mileage allowance: 45p first 10,000 miles, 25p after.
CA · CRA	6 years	GST/HST returns monthly, quarterly or annually	Supplier registration number required on receipts over $30 to claim input tax credits.	Automobile allowance rates set yearly; logbook of business kilometres.
US · IRS	3 years	Sales tax is state level; income tax annually	Documentary evidence required for expenses of $75 or more (lodging always).	Standard mileage rate set yearly by the IRS; contemporaneous log.
BR · Receita Federal	5 years	Monthly federal and state obligations (SPED, NF-e)	Nota fiscal eletrônica (NF-e/NFC-e) with the buyer's CNPJ for deductibility.	Vehicle costs by actual expense with documentation.
ES · Agencia Tributaria	4 years	IVA returns quarterly (monthly for large taxpayers)	Factura completa with the company's NIF needed to deduct IVA; simplified invoices under €400.	Per-kilometre allowance exempt up to the published rate with justification.
IT · Agenzia delle Entrate	10 years	IVA settlements monthly or quarterly; e-invoicing via SDI	Fattura elettronica through SDI for deductibility; scontrino with codice fiscale for small purchases.	ACI tables for per-kilometre reimbursement.
FR · DGFiP	10 years	TVA returns monthly or quarterly (CA3/CA12)	Facture with the supplier's SIRET and TVA number to recover TVA; simplified below €150.	Barème kilométrique published yearly.
DE · Finanzamt	10 years	Umsatzsteuer-Voranmeldung monthly or quarterly, plus the annual return	A full Rechnung showing the supplier's USt-IdNr is needed to deduct Vorsteuer; a Kleinbetragsrechnung suffices up to €250 gross.	Kilometerpauschale of 0,30 € per kilometre driven; 0,20 € for a motorcycle.

Questions? support@inktick.com